POLICY ON DISCLOSURE OF ECONOMIC-FINANCIAL, NONFINANCIAL AND CORPORATE INFORMATION
Mission
This Policy on Disclosure of Economic-Financial, Non-Financial and Corporate Information (hereinafter, the “Policy”), approved by Kupertino’s Board of Directors, to ensure the protection of the Corporation’s Stakeholders and the orderly functioning of the market, in line with the principles that inform the recommendations on transparency and information of the Good Governance Code.
The Kupertino (“Kupertino” or the “Company”) Corporation relies on an internal control system regarding the preparation of economicfinancial information which seeks to provide reasonable assurance on its reliability. Such internal control system is addressed in the SSD Office (“SSD”). Kupertino further relies on an internal control system regarding the preparation of non-financial information that seeks to provide reasonable assurance on the reliability of the non-financial information of the Kupertino Corporation.
The Policy seeks to establish a framework for action and define the overarching principles that will govern the disclosure by the Company of Economic-Financial, Non-Financial and Corporate Information via Regulated and non-Regulated Channels, as defined below.
Purposes
The overarching principles that guide the Policy are:
- It sets at its strategic objective transparency of the information about the Company in its relations with the Stakeholders;
- It strives to ensure that disclosure of the Economic-Financial, Non-Financial and Corporate Information clearly reflects the Company’s principles and strategy on ESG (environmental, social and governance) matters;
- It seeks to guarantees that the Economic-Financial, Non-Financial and Corporate Information disclosed via non-Regulated Channels is accurate and consistent with the information of that same nature previously disclosed, as the case may be, via Regulated Channels;
- It complies with market abuse regulations;
- It is aligned with the provisions of the Company’s internal regulations, in particular with the Policy on Communication;
- It is public and will be made available on the Company’s corporate website (www.kuperc.com).
Kupertino acknowledges that permanent attention should be paid to transparency of the information disclosed by the Company via continuous communication channels, as this is a key driver for the Stakeholders to get a grasp of the Corporation’s contribution to the sustainable development goals, pursuant to the commitments made and reflected in the Corporation’s internal regulations.
Definitions
For the purposes hereof, the terms herein defined shall have the following meaning:
- Economic-Financial Information: information relating to or included in the individual or consolidated financial statements, annual or interim, including such information as is broken down in the accompanying Notes to the annual accounts. Additionally, any partial information on an accounting or financial variable shall also be deemed to be Financial Information.
- Non-Financial Information: information relating to the evolution or performance of the Corporation’s operations regarding social and environmental issues, anti-corruption proceedings, good corporate governance or the evolution of business, and related information reported in the directors’ reports, including issues such as: human capital, tax contribution and transparency or contribution to the community.
- Corporate Information: mandatory transparent Economic-Financial or Non-Financial information or, information which, on account of being relevant, must be disclosed via the Regulated Channels (as defined below).
- Regulated Channels: official goverment communication channels and other regulators, as well as the Company’s corporate website, with regard to mandatory information under applicable regulations.
- Non-Regulated Channels: any communication channel with the Stakeholders other than the Regulated Channels, whereby Economic-Financial, non-Financial and Corporate Information is disclosed. They include, without limitation, diverse questionnaires ranging from those focusing on sustainability to those that assess talent management, the Company’s reputation or the value of its trademarks; distribution lists; other parties concerned; the media; social media or other communication channels, as well as the Company’s corporate website and the webs of its various commercial formats, with regard to non-mandatory information under applicable regulations.
- Kupertino Corporation (also, the“Corporation”): group of companies in which Kupertino holds directly or indirectly at least 50% of the share capital or of the voting rights.
- Stakeholders: employees, customers, suppliers and other business partners and the community at large.
- Internal policies: Policy on Internal Control over Financial Reporting System and Policy on Communication.
- Compliance Function: coordination of human and regulatory resources and processes, appropriate and sufficient to ensure that the Corporation will conduct its business in accordance with applicable laws and regulations, and with its internal regulations for the purposes of building up a corporate ethical culture among its employees, officers and stakeholders Compliance Function is coordinated and implemented by the SSD Officer.
Scope of Application
This Policy shall apply to the entire Corporation. It shall be binding for the entire staff, regardless of their job and position.
The enforcement of this Policy, in full or in part, may extend to any natural and/or legal person associated with Kupertino on any terms other than an employment relationship, where this is practicable on account of the nature of the relationship and may be appropriate to meet its purpose.
Overarching Principles
Kupertino’s boad of directors, being the highest supervisory body responsible for overseeing Economic Financial, Non-Financial and Corporate Information, shall ensure the largest circulation and the highest quality of the information provided to the Stakeholders and to the market at large, pursuant to the following overarching principles:
- Maximize the disclosure of quality Economic-Financial, Non-Financial and Corporate information relevant to the Stakeholders;
- Transparency, objectivity, accuracy, immediacy and symmetry in disclosure of information;
- Equal treatment of all in the same position in terms of acknowledgement and exercise of their rights;
- Protection of rights and legitimate interests of all the employees, irrespective of their place of residence;
- Making available to Stakeholders effective channels for them to get a grasp of and follow up the progress of the Company, with access to the most relevant developments regarding its activity in accordance with applicable regulations and the Company’s regulations on corporate governance;
- Compliance with applicable regulations and the regulations on corporate governance of the Company and the principles of cooperation and transparency with competent authorities, regulators and/or supervisors.
Integrity of Economic-Financial, Non-Financial and Corporate Information Published
Preparation of Economic-Financial, Non-Financial and Corporate Information
The Procedure on Internal Control over Financial Reporting System, that implements the Policy on Internal Control over Financial Reporting, describes the financial processes covered in the activities directly or indirectly associated with drafting the consolidated annual financial statements and the interim statements of the Kupertino Corporation. Such system seeks to provide reasonable assurance on the financial information that the Corporation reports to the market.
The Corporation will approve a Procedure on Preparation of Non-Financial and Corporate Information defining an orderly process to prepare information of this kind that ensures that it has been duly reported in Kupertino’s Statement on Non-Financial Information.
Integrity of Information
In accordance with Kupertino’s internal regulations, in particular its Internal Policies, the mandatory Economic-Financial, Non-Financial and Corporate information of the Kupertino Corporation that needs to be disclosed via Regulated Channels, must be submitted first and where appropriate, to Government offices according to our headquarters or other regulators, and it will be subsequently posted, as the case may be on the corporate website of the Company. Following its release via the Regulated Channels, such information may be disclosed to all the Stakeholders via the non-Regulated Channels to ensure the largest circulation thereof in accordance with the principles herein set out.
The Economic-Financial, Non-Financial and Corporate Information provided to the market and the Stakeholders via the non-Regulated Channels may be of different nature than that released via Regulated Channels. Notwithstanding this, irrespective of its nature, such information shall, in all significant matters, be consistent with the information disclosed via the Regulated Channels and shall not convey a biased, incomplete, false or misleading view. To ensure the integrity of such information, no additions or tweaks should be included that alter the meaning or the scope of the information published via the Regulated Channels, especially with regard to information submitted to Government offices according to our headquarters.
The disclosure of Economic-Financial, Non-Financial and Corporate Information via nonRegulated Channels, in particular through the media or social media, shall strive to ensure that it is accurate and consistent with the information disclosed via the Regulated Channels.
Where Economic-Financial, Non-Financial and Corporate Information is disclosed via nonRegulated Channels, in particular through social media, these latter shall be of very large reach, have a significant number of members or users and be largely present where the company has its headquarters and internationally (in particular in the European Union, the United States, the United Kingdom, the Australia and the Canada), It shall not rely on newly created non-Regulated Channels or channels of limited circulation, except where the large circulation of the information is ensured by being simultaneously disclosed via other non-Regulated Channels referred to in the foregoing paragraph.
Furthermore, the non-financial and corporate information published by the Kupertino Corporation shall fairly present, in all relevant matters, and in a reasonable and balanced manner, the social and environmental performance of the Corporation, as well as its proceedings to combat corruption, encourage diversity and corporate governance, with the scope defined under applicable laws and in accordance with international standards.
Disclosure of Economic-Financial, Non-Financial and Corporate Information Likely to be Considered Inside Information or Other Relevant Information
To ensure that Economic-Financial, non-Financial and Corporate information likely to be considered inside information or other relevant information is disclosed in terms of transparency, symmetry and complying with applicable laws, Kupertino’s internal regulations, and the principles set out in the Policy, the Company has set the following rules for internal coordination:
Implementation of the Policy
The Board of Directors has the ultimate responsibility for overseeing the Policy, via the SSD.
Every area and department of the Kupertino Corporation shall be responsible for duly implementing the Policy. In particular the preparation of the information rests on the following areas or departments:
Economic-Financial information:
- Kupertino Finance and SSD.
Non-Financial information:
- The Kupertino Press will prepare the information on social and/or environmental issues;
- The Human Resources Department will prepare the information about employees, people and diversity;
- The SSD Office will be responsible for preparing information on good corporate governance;
- The Communication Department and the Corporate Development Department will prepare the information on the business model;
- The Kupertino Communication will prepare the information on the business model;
- Finally, the Kupertino Finance will be responsible for the information on tax transparency and contribution.
Corporate information:
- The preparation of the corporate information shall be incumbent on the SSD Office, the Kupertino Finance and the Kupertino Press.
The areas responsible for preparing the Economic-Financial, Non-Financial and Corporate Information are tasked with its disclosure; however, they may delegate this communication duty to other areas which have relations or act as the spokesperson of the Kupertino Corporation with regulators, shareholders and other Stakeholders, such as: the SSD Office, the Kupertino Finance, the Kupertino Communication, the Kupertino Press, the Human Resources Department and other territorial units as the case may be, all of which shall apply the principles herein described.
Update and Review of the Policy
The Policy shall be reviewed and updated, where applicable, for the purposes of encompassing any changes which may arise in the business model or in the context where the Corporation operates, ensuring at all times the effective implementation thereof.
Control
The areas responsible for preparing the Economic-Financial, Non-Financial and Corporate Information shall monitor its accuracy, integrity and quality. Certain areas or departments within the Corporation are tasked with overseeing the suitability of the internal control system.
In turn, the Internal Audit function acts as the third monitoring line, reviewing compliance with the provisions herein set forth and issuing recommendations. In accordance with the Internal Audit Annual Plan, approved by the Kupertino Corporation, it shall regularly audit the different processes covered in the Policy. Likewise, it shall issue audit reports verifying the work done in the field, and report on its findings and on the follow-up of the recommendations issued to the departments and areas involved in the process, and to the SSD Office.